2018 Call for Posters

Deadline: April 7, 2018

What is the Poster Session?

The poster session is an interactive and collegial format for displaying and discussing projectbased work in a visual format. It offers an alternative for presenters eager to share their work through one-on-one discussion, and may be a particularly appropriate format for presentations where visual or material evidence represents a central component of the project. Posters are often a way to present the findings of an individual project or present preliminary data and gather advice. We expect that most posters for this conference will represent work that is complete, or present initial findings for multiyear or ongoing projects.
Deadline: April 7, 2018

When is the Poster Session?
The poster session will be held on Thursday, July 19, 2018, from 3:00pm - 5:00pm at the Hilton Chicago, 720 South Michigan Ave, Chicago, IL 60605.

How to Submit a Proposal
Email your proposal to vsaproposals@gmail.com with the subject line “2018 Poster” by April 7. You will receive a confirmation email by April 10, 2018. If you do not receive a confirmation email, send a second email (without attachment) because your proposal may not have been received. You will receive notification of whether or not your poster has been accepted by the end of April 2018.

Proposals must be submitted electronically (in ONE PDF document) and include:
1. Contact information, including participant(s’) name(s), affiliations(s), email(s), and phone number(s).
2. Title of no more than 10 words
3. Short description of no more than 50 words for the conference program
4. An abstract of no more than 300 words that explains and promotes the project
5. Include a simple, one page visual mock-up of the display (e.g., created in Word, Excel, PowerPoint, Photoshop, or Publisher, etc. and saved as a PDF). Please include a basic layout for your poster and a general sense of what topics will be addressed in each poster element. See examples of mock-ups here: https://drive.google.com/open?id=0B85eTZGV0KaxVTF3QUNjYmhrU00
How Will Your Proposal Be Judged?
The review committee will consider the persuasiveness of your abstract, the persuasiveness/quality of your visual presentation, and your project’s relation to major issues and questions in the field of visitor studies and informal learning.

What are the dimensions of a poster?
Each presenter will be provided a trifold board and half of a round table on which to set up the trifold board and any supporting materials. The dimensions of the trifold board are 36” x 48”. The side panel dimensions are 36”x12”, and the middle panel dimensions are 36”x24”. Here is a link to an example of a standard trifold board: (http://www.officedepot.com/a/products/434415/Office-Depot-Brand-72percent-Recycled-Tri/). Your poster must fit on this board.

*Please note that presenters are not guaranteed access to power sources, so please plan accordingly if you will use a laptop or other electronic device. Internet access is not guaranteed, so, you may wish to demonstrate any websites or videos to your hard drive so that you are able to navigate the site without internet access. Due to limited space, projectors and speakers may not be used during the poster presentation.

Formatting and Content Advice
A good poster should introduce your topic, research questions or goals, methods, and/or best practices, and what was accomplished and what you learned. Be sure to include the following:
• Give the poster a title.
• Use images to illustrate your points.
• Keep text brief. Edit carefully. The test of a good poster is if someone can read it in 60 seconds and understand your main points.


What to Expect During the Poster Session
During the session, you should remain at your poster, prepared to give a brief oral introduction to your project and discuss your work. Individual attendees browse among the posters throughout the event and chat with those presenting work of interest to them. If you get caught up in conversation with someone, try to be aware of, and welcome, others who may approach your poster and have questions about your work.
Insider tip: Some people are more timid than others and may walk by and just pick up your handouts or card. A friendly "Welcome" or "Please don't hesitate to ask any questions" on your part can serve as a great icebreaker. If you have business cards, this is a great opportunity to distribute them as well.

Printing and Shipping Advice
If you want to ship your poster to the conference hotel, you may print the poster at home, roll it in a poster tube, and ship it to the Hilton Chicago. (Include your name in the address line and “Guest”. The mailing address for the Hilton Chicago is 720 South Michigan Ave, Chicago, IL 60605.) If the package is likely to arrive a few days before you arrive at the hotel, please be sure to include “Hold for Arrival” on the shipping instructions.  You are responsible to retrieve the poster from the front desk.